POTOMAC RIVER SAILING ASSOCIATION BYLAWS
(Amendments through January 1990)
ARTICLE I Races
The Association shall conduct two series of closed races each year, to be known as the “Spring Series” and “Fall Series”. For such closed-race series, the number of races, classes, eligibility, and other regulations shall be hereinafter provided
The Association may conduct any number of open races. The number, dates, classes, eligibility, and other regulations shall be as the Executive Committee may provide.
ARTICLE II Eligibility of Boats
To be eligible to race in any closed race to the Association, a boat shall
(a) Be entered as provided in Article III of these Bylaws;
(b) Be owned by an active, junior/senior, honorary, or life member of the Association, or a Sea Scout;
(c) If racing in a class for which there is a national class association, be qualified (by membership of the boat or the owner, or both, as required) in the national class association and in the local fleet or other recognized local class organization, and otherwise conform to the rules and requirements, not inconsistent with the Constitution of the Association and these Bylaws, of the national class association, and of the local fleet or other recognized local class organization. If there is more than one owner (other than the Sea Scouts), one owner must be an active, junior/student, honorary, or life member, and the other owner (or each other owner) must be an active, junior/student, honorary, life, or associate member, provided that a boat in the charge of an associate member (even though a co-owner) shall not be eligible to race. A person (or persons) chartering a boat for the season or for a series shall be deemed the owner (or owners) for that season or series, Members of the crew need not be members of the Association. A person shall not be deemed an active, junior/student, or associate member unless his dues for the current year have not been received by the Secretary of the Treasurer.
The Executive Committee may make special provisions for eligibility of boats owned or raced by groups such as the George Washington Sailing Association, the Catholic University Sailing Club, or the Girl Mariners.
The Executive Committee may waive ineligibility under the provisions of Section 1 for any boat for the first race day on which the boat is sailing or the first race day after change of ownership, provided the eligibility is established before the next race day.
ARTICLE III Entry of Boats
Prior to participating in any closed race of the Association, the owner or co-owner of a boat shall apply to the Secretary, upon a form approved by the Executive Committee, for entry of the boat in all races conducted by the Association during the. season. The application shall specify the class to which the boat belongs and in which it is intended to be raced and shall contain a disclaimer of liability. Entry must be applied for annually. Entry shall be deemed effective upon receipt by the Secretary of the entry form properly completed, provided that membership requirements for the owner (or each co-owner) as prescribed in Article II have been met 1/
1/ A properly completed membership application serves as an entry form under this section for all closed series sailed that year. PRSA does not publish an entry form separate from the membership application.
The Secretary shall give notice of the receipt of the entry to the fleet captain of other accredited representative of the class to which the boat belongs and is intended to be raced as specified in the application.
The Secretary shall keep a full and accurate record of all entered boats, including the name of the owner (or owners), the name of the boat, its racing number, and its class, and the Secretary shall keep the race committee currently informed as to such boats, and as to members qualified to be in charge of boats in closed races.
If during the racing season a boat previously entered for the season is sold, or chartered for a series, the new owner or owners, or the person or persons chartering the boat, shall reapply to the Secretary for entry.
A boat shall carry on its mainsail its racing number, easily distinguishable and of block type, as reported in the entry form.
ARTICLE IV Active Racing Classes
For the purpose of establishing who has a vote on the Executive Committee, an “active racing class” (Article VI, Section 2 of the Constitution) shall be defined as a class which has five or more boats eligible to race in PRSA closed races as described in Article II, above.
To be entitled to a separate start a one-design class must “qualify” a minimum of five boats in the previous closed series.. A class ceases to be entitled to a separate start if it fails for two consecutive closed series to “qualify” a minimum of five boats.
Active racing classes which are not entitled to a separate start shall be grouped into divisions by the Race Program Committee, which shall assign each division a place in the starting order. The action of that Committee shall be final unless modified by the Executive Committee. Each active racing class shall be entitled to be scored separately. Each active racing class shall be entitled to trophies funded by PRSA; however, the number of trophies to be awarded in each class may reflect the level of participation of the class. Nothing herein prohibits the assignment of a single class to its own division.
Participation by all active racing fleets in the Race Program is conditioned upon each fleet bearing an equal responsibility to serve on the race committee. Each division shall be considered a fleet for this purpose, and the Rear Commodore is authorized to designate the captain of any fleet sailing a division to coordinate. its race committee responsibility. Race committee members shall be recruited throughout the division whenever it is responsible for race committee.
Eligible boats which are not members of an active racing class as defined in Section 1 shall be listed with the handicap class, if monohulls, and with the handicap class, if catamarans. Each of these classes shall be considered to be an active racing class without regard to whether it has five or more boats eligible to race in PRSA closed races as described in Article II, above.
ARTICLE V Duties of Committees
The duties of the race program committee shall include.
(a) Preparation of the annual racing schedule for submission to the Executive Committee for approval.
(b) Determination of the order of starts and the starting intervals for each regatta, series, or elimination series.
(c) Preparation of suitable race circular for printing and distribution by the publications and. publicity committee.
(d) Appointment of a permanent protest committee for each regatta, series, or elimination series.
(e) Designation of qualified individuals to conduct each specific race or regatta. An experienced individual shall be designated as the race committee chairman and shall have the authority to make all decisions as to course, starting and finishing lines, position of the committee boat, number of laps, whether to call the race or postpone due to weather or other factors, and so on. The other members designated to assist in conducting a race shall be drawn from the membership of the race program committee itself or from a list of qualified volunteers, or from the membership at large. The race program committee may, subject to the approval of the Executive Committee, devise a method for rotating race duty among the starting fleets. 2/
(f) Recommendations to the Executive Committee of a scoring system to be used for each regatta, series, or elimination series.
(g) Determination of the number of races necessary to qualify in the Spring and Fall Series.
(h) Maintenance of the necessary records to provide for continuous updating of the Portsmouth system used for handicapping boats not sailed in one-design classes.
(i) Tabulation of scores for each race and posting at the earliest possible moment.
2/ Article IV, Section 4 of the bylaws, was adopted subsequent to this section. Under Article IV, it is now mandatory that starting fleets bear equal race committee responsibility.
The publication and publicity committee shall prepare and maintain a suitable yearbook; prepare and distribute at least six newsletters for the Association each year; prepare and distribute race circular as required; prepare notices of meetings and other Association business (may be distributed as part of the newsletters); and shall disseminate advance publicity about scheduled series and regattas together with the results to local and national media.
The activities committee shall plan, organize, and conduct an annual banquet (at which trophies will be presented) and at least one additional social function. The activities committee shall also plan and present some form of program for Association meetings other than the annual meeting for the election of officers.
The property committee shall be responsible for servicing and maintenance of all Association property such as boats, marks safety equipment, etc. The property committee chairman shall be authorized to make expenditures in the course of performing these duties, provided that these expenditures are duly receipted and reported to the Association Treasurer.
All races shall be sailed under the rules of the United States Yacht Racing Union.
Right-of-way protests will be judged without regard to a boat’s eligibility under Article II above.
These Bylaws may be amended, modified, or repealed at any meeting of the Executive Committee at which at least two-thirds of the Executive Committee are present, without advance notice of proposed changes to the members of the Committee.
These Bylaws may be amended, modified, or repealed at any meeting of the Executive Committee at which a quorum is present, provided that notice of proposed changes has been mailed to each member of the Committee at his address as it appears upon the records of the Association at least five days in advance of said meeting.
AMENDMENTS TO THE BY-LAWS AND CONSTITUTION OF THE POTOMAC RIVER SAILING ASSOCIATION SPRING 1991
That the Executive Committee allow participation of boats owned by the Sailing Club of Washington (SCOW) in PRSA closed races, provided full dues are paid for each boat competing in closed races. This action is pursuant to Section 2 of Article II of the PRSA By-Laws.
New wording for Section 1 of Article II of the By-Laws:
A person shall not be deemed an active, junior/student, or associate member unless his dues for the current year have been received by the Secretary or the Treasurer.
Amendment to Article II of the By-Laws:
To qualify in a PRSA Spring or Fall Series, a boat must start or rank as a starter in more than half of the races completed for her class in that series. If a boat owner in a series serves on the Race Committee on a day when his or her class is also racing, the boat owner may be considered as having raced in those races sailed that day as determined by his/her class.